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Posted: Thursday, May 16, 2013

Honoraria Reporting

From the Vice President for Finance and Management
To comply with the New York State Commission on Public Integrity regulations (Title 19 NYCRR Part 930 of the Public Officers Law), the college is required to annually report honoraria received by full-time faculty members and professional and management/confidential employees; therefore, if you received an honorarium during the period April 1, 2012, through March 31, 2013, and did not request prior approval from your vice president or respective member of the President’s Cabinet, you are required to report the source, date, and amount of the honorarium received to your vice president or respective member of the President’s Cabinet by Friday, May 31.

An honorarium is defined as "a payment, fee, or other compensation given to an individual for services rendered not related to the individual’s official state duties." It also includes payment for travel expenses when the expenses incurred are unrelated to the employee’s duties.

Examples of honoraria include compensation for delivering a speech, writing an article, or attending a meeting. Honoraria do not include salary, wages, or fees earned from outside employment. Faculty members are not required to declare honoraria received within their academic disciplines.

Although reporting honoraria is required, obtaining prior approval of requests to receive honoraria is optional rather than mandatory; however, the college encourages employees to seek prior approval from the president’s designee (your vice president or respective member of the President’s Cabinet) before engaging in an activity that leads to the receipt of an honorarium. 

Information regarding the reporting of honoraria can be found at www.jcope.ny.gov/about/ethc/Part930.html. Questions should be directed to Susan Earshen, associate vice president for human resource management, at ext. 3042.

Updated May 2013